Next PSC General meeting followed by Planning Meeting
Friday, August 18 7:30 - 9:30
Location: PSC office, Maruko Bldg, 3F, Ueno-Okachimachi area
1-20-6 Higashi-Ueno, Taito-ku, Tokyo 110-8605
A map can be found at http://www.jca.apc.org/repp/REPPchizu.htm
All interested in joining are requested to contact rose.ito@gmail.com
Agenda items:
NGO matsuri - Sept 9
Forum 7 - Sept 23
- speakers
- PR
GI-VEBAC! project
Wednesday, August 16, 2006
Notes from Aug 10 meeting
Thursday, Aug 10, 8:00-9:30pm
Location: Koots Green Tea, Harajuku/Omotesando area
Attendees: Dawn, Asuka, Rebecca and Sarajean
Regrets: Pania, Ryo, Damion
1. Admin
A. regular meeting schedule
* Open meeting followed by planning - - Ueno office
7:30 - 8:00 intro to PSC, 8:00-9:30 planning meeting
Sept 1, Oct 6 (Nov and Dec TBA)
* Planning/working meeting - core members only
7:30-9:30 - Harajuku - Sept 14, Oct 19, Nov 16)
Next meeting: Aug 18 open planning 7:30 - 9:30 Ueno
7:30 - 8:00 intro to PSC, 8:00-9:30 planning meeting
B. Membership
Need to review more issues.
2. Database
Progress: taking more time than we thought
Should be mostly done by 8/10 meeting
- then we divide it up for PR
Next steps:
Dawn will work on her list
SJR will continue editing
If anyone has time still need help with input – one E and one J listing
3. Website
in the process of revising all pages
comments welcome
would like to add a few more pages:
other info in japanese
members blog page – can have up to 10 people
4. Forum 7
Contents
Panel: have contacted 15 groups so far, 8 no's many no answers
Asuka: Africa Rikai forum
SJR : AFJ, AAR and follow-up with a few others
Dawn: TAAA and S African embassy
See about people who have worked in Africa as well – not just current NGO staff
Workshops: confirmed (vol mgt and fundraising, PR and outreach)
PR
Fliers – Miki designed the new version, looks good!
need to adjust colors so pc and flier are similar
PCs: designs reviewed will adjust
will be printed by the 8/18 meeting
PR schedule
Now until next meeting Aug 18:
SJR: mailing lists and websites
Asuka: Japanese media
Dawn: FEW listing
sponsorship ideas: no time
5. GIVEBAC project
update: contacted several groups - august is hard
Sept: second harvest food distribution,
dates: Sept 9, time and location tba, aiming for the afternoon
NEW INFO – need to change date 2hj double booked!
max 10 people
* point person – Dawn
Oct: Run for the Cure
* need a point person: TBD
6. NGO matsuri - Sept 10
what PSC wants to do (activities and space decoration)
possible ideas/need to confirm space usage.
l have 2 or 3 30 min session on NGO English
11:30 –12, 2:30 –3:00 and 4:30-5:00
on 8/18 can decide who and what
* for the 100 yen sale - books and CDs (left from the swap + others?)
l table:
materials: upcoming forum fliers, pc’s
sign up sheets: forum, givebac
program info: SJR to send logo, intro and schedule
* possible shifts
9:30 - 2:00 – pania, maybe rebecca
1:30 - 6:00 – dawn,
7. Other issues
PSC on the road – no progress, SJR to contact gnisha
Anti-discrimination advocacy work - PSC will be part of the Anti-discrimination NGO network
Location: Koots Green Tea, Harajuku/Omotesando area
Attendees: Dawn, Asuka, Rebecca and Sarajean
Regrets: Pania, Ryo, Damion
1. Admin
A. regular meeting schedule
* Open meeting followed by planning - - Ueno office
7:30 - 8:00 intro to PSC, 8:00-9:30 planning meeting
Sept 1, Oct 6 (Nov and Dec TBA)
* Planning/working meeting - core members only
7:30-9:30 - Harajuku - Sept 14, Oct 19, Nov 16)
Next meeting: Aug 18 open planning 7:30 - 9:30 Ueno
7:30 - 8:00 intro to PSC, 8:00-9:30 planning meeting
B. Membership
Need to review more issues.
2. Database
Progress: taking more time than we thought
Should be mostly done by 8/10 meeting
- then we divide it up for PR
Next steps:
Dawn will work on her list
SJR will continue editing
If anyone has time still need help with input – one E and one J listing
3. Website
in the process of revising all pages
comments welcome
would like to add a few more pages:
other info in japanese
members blog page – can have up to 10 people
4. Forum 7
Contents
Panel: have contacted 15 groups so far, 8 no's many no answers
Asuka: Africa Rikai forum
SJR : AFJ, AAR and follow-up with a few others
Dawn: TAAA and S African embassy
See about people who have worked in Africa as well – not just current NGO staff
Workshops: confirmed (vol mgt and fundraising, PR and outreach)
PR
Fliers – Miki designed the new version, looks good!
need to adjust colors so pc and flier are similar
PCs: designs reviewed will adjust
will be printed by the 8/18 meeting
PR schedule
Now until next meeting Aug 18:
SJR: mailing lists and websites
Asuka: Japanese media
Dawn: FEW listing
sponsorship ideas: no time
5. GIVEBAC project
update: contacted several groups - august is hard
Sept: second harvest food distribution,
dates: Sept 9, time and location tba, aiming for the afternoon
NEW INFO – need to change date 2hj double booked!
max 10 people
* point person – Dawn
Oct: Run for the Cure
* need a point person: TBD
6. NGO matsuri - Sept 10
what PSC wants to do (activities and space decoration)
possible ideas/need to confirm space usage.
l have 2 or 3 30 min session on NGO English
11:30 –12, 2:30 –3:00 and 4:30-5:00
on 8/18 can decide who and what
* for the 100 yen sale - books and CDs (left from the swap + others?)
l table:
materials: upcoming forum fliers, pc’s
sign up sheets: forum, givebac
program info: SJR to send logo, intro and schedule
* possible shifts
9:30 - 2:00 – pania, maybe rebecca
1:30 - 6:00 – dawn,
7. Other issues
PSC on the road – no progress, SJR to contact gnisha
Anti-discrimination advocacy work - PSC will be part of the Anti-discrimination NGO network
Monday, August 07, 2006
August 10 Planning Meeting
Join the next event planning meeting
Thursday, Aug 10, 8:00-9:30pm
Location: Koots Green Tea, Harajuku/Omotesando area, off Meiji-dori
(About 5 min walk from the kumin kaikan)
Map: http://www.koots.co.jp/store/detail_06.php
Contact rose.ito@gmail.com to confirm your participation.
Agenda items:
1. Admin
A. meetings
meetings - regular time and place from Sept.
* Open meeting followed by planning - first Friday of the month - Ueno office
7:30 - 8:00 intro to PSC, 8:00-9:30 planning meeting
(Sept 1, Oct 6, Nov TBA due to holiday)
* Planning meeting for the core group only
7:30-9:30 - third Thursday of the month - Harajuku cafe
(Sept 14, Oct 19, Nov 16)
B. Membership
Investing in a system
objectives
costs and benefits
financial issues
point person
2. Forum 7
Panel: no speakers yet, need help getting speakers!!!!
Workshops: 2 confirmed, one more almost confirmed
PR schedule
Media: now and Sept.
Online: now
Personal networks: now and reminders
Database: week of Aug 13, week of Sept 3
reminders: Sept 15-17
3. Database
Progress: taking more time than we thought
Next steps: start contacting for the forum
4.Website
in the process of revising all pages
need help with TCN page and J contents
5. GIVEBAC project
updates
objectives
costs and benefits
Sept: second harvest, (sept 2 or 9)
* need a point person
Oct: Run for the Cure
* need a point person
6. NGO matsuri - Sept 10
updates from the last NGO group meeting
objectives
costs and benefits
what PSC wants to do (activities and space decoration)
program info
schedule (proposed shifts: 9:30 - 2:00 & 1:30 - 6:00)
prep
7. Next meeting: Aug 18 open planning 7:30 - 9:30 Ueno
**** Confirmation of who is doing what next
Thursday, Aug 10, 8:00-9:30pm
Location: Koots Green Tea, Harajuku/Omotesando area, off Meiji-dori
(About 5 min walk from the kumin kaikan)
Map: http://www.koots.co.jp/store/detail_06.php
Contact rose.ito@gmail.com to confirm your participation.
Agenda items:
1. Admin
A. meetings
meetings - regular time and place from Sept.
* Open meeting followed by planning - first Friday of the month - Ueno office
7:30 - 8:00 intro to PSC, 8:00-9:30 planning meeting
(Sept 1, Oct 6, Nov TBA due to holiday)
* Planning meeting for the core group only
7:30-9:30 - third Thursday of the month - Harajuku cafe
(Sept 14, Oct 19, Nov 16)
B. Membership
Investing in a system
objectives
costs and benefits
financial issues
point person
2. Forum 7
Panel: no speakers yet, need help getting speakers!!!!
Workshops: 2 confirmed, one more almost confirmed
PR schedule
Media: now and Sept.
Online: now
Personal networks: now and reminders
Database: week of Aug 13, week of Sept 3
reminders: Sept 15-17
3. Database
Progress: taking more time than we thought
Next steps: start contacting for the forum
4.Website
in the process of revising all pages
need help with TCN page and J contents
5. GIVEBAC project
updates
objectives
costs and benefits
Sept: second harvest, (sept 2 or 9)
* need a point person
Oct: Run for the Cure
* need a point person
6. NGO matsuri - Sept 10
updates from the last NGO group meeting
objectives
costs and benefits
what PSC wants to do (activities and space decoration)
program info
schedule (proposed shifts: 9:30 - 2:00 & 1:30 - 6:00)
prep
7. Next meeting: Aug 18 open planning 7:30 - 9:30 Ueno
**** Confirmation of who is doing what next
Wednesday, July 19, 2006
July 20 PSC meeting agenda
Join us in planning for the fall forums and new projects.
Thursday, July 20, 8:00-9:30pmLocation: Caffe Lavazza, Harajuku/Omotesando area, off Meiji-dori, near Jonathans
(About 5 min. walk from the kumin kaikan)
Tel: 03-3400-2878
6-3-7 Jingumae Shibuya-ku
All interested in joining are requested to contact psc@skillsbuild.org
or just show up!
Agenda:
1. Intro (10 min.)
2. Recap forum 6 (10 min.)
Comments, Surveys
3. Forum 7 updates (10-20 min.)
Sept 23 , theme NGOs working in Africa
subthemes health, hunger, poverty and development)
4. PR and the database
- Database revision and additions progress
- Forum 7 PR (email, web and media) & sponsorship requests: July 24 – Aug 1
5. New projects ideas. (20-30 min.)
6. NGO Matsuri in Ueno (5-15 min)
Sept 10 needs: logo, materials, speakers for events, volunteers
7. Next steps (10-15 min.)
Meeting schedule for next 2 months:
- To do for forum 7
- To do for PR
- To do for sponsorship
- To do for new program design
- To do for membership development
Planning Meeting on July 8
Meeting summary:
1. Next Forums - dates and themes
Forum 7 Sept 23, theme: NGOs working in Africa
subthemes: health, hunger, poverty and development
Forum 8 Dec 2, theme: NGOs working on rights issues
subthemes: women’s children’s, LGBTI, migrants’, workers’ rights
NEXT steps
database - updates and revision
by July 21 gather info from everyone and
then SJR will compile
PR schedule:
Initial PR (email, web and media) & sponsorship requests: July 24 – Aug 3
Main PR (email, web and media) – Sept 1 - 7 Final push (email) - one week before event
3. New projects ideas.
needs more discussion
4. Next meetings
July 20 and August 10
from 8pm in Harajuku
Join the next PSC meeting
- we will discuss plans for the fall and new projects.
Saturday, July 8, 4:30-6:30pmLocation: Koots Green Tea, Harajuku/Omotesando area, off Meiji-dori, near Kookai
(About 5 min walk from the kumin kaikan)
Map: http://www.koots.co.jp/store/detail_06.php
All interested in joining are requested to contact rose.ito@gmail.com
or just show up!
Agenda:
1. Intro to PSC & meeting goals (10-15 min.)
2. Recap forum 6 (10-20 min.)
Comments, Surveys
3. Forum 7 and 8 dates and themes (20-30 min.)
Sept 23 or 30, theme Africa
NGOs working on health, hunger, poverty and development)
Nov 25 or Dec 2, theme: rights
NGOs working on women’s children’s, LGBTI, migrants’, workers’ rights
July and Aug
- Logistics
- Website
- Office wish list
- PR and sponsorship
Database revision and additions – by July 21
- Initial PR (email, web and media) & sponsorship requests: July 24 – Aug 3
- Main PR (email, web and media) – Sept 1 - 7
- Final push (email) - one week before event
4. Membership FY and fees. (10-15 min.)
- Individual
- Organization
- Corporate
5. New projects ideas. (20-30 min.)
A. Migrant workers project development
B. Advocacy training
C. Partnership projects: with ACE, IMADR, JOICFP youth group
D. Fundraising: Give 2 Asia projects
E. Get involved - Volunteer events for action in the community. (GiveBac)
F Skills Build forums go on the Road
G. Prep series for people going to the next World Social Forum
6. NGO Matsuri in Ueno (5-15 min)
Sept 9 or 10 - needs logo, materials, volunteers
7. Next steps, to be achieved by the next meeting. (10-15 min.)
Meeting schedule for next 2 months:
- To do for forum 7
- To do for PR
- To do for sponsorship
- To do for new program design
- To do for membership development
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